YOUR SHIPMENT
Sales and FOC business goods
YOUR IMPORTER
One Union Solutions
YOUR NEXT STEP
A clear quote showing import costs and how to proceed
We navigate the logistics, regulations, and compliance, connecting global businesses to a growing digital economy. We help you import compliantly, reduce risks, and accelerate your time to market.
Your customer, office or data center may be ready to receive the goods without taking on the import declaration and product-compliance work. One Union Solutions acts as IOR Service and coordinates the preparation, customs process and release handoff with your team, logistics providers, the manufacturer, broker and receiving site.
Our experience covers a broad range of commercial goods, including medical devices, ensuring full regulatory compliance with local customs regulations. IT, networking, telecom and data center equipment are important use cases, alongside other business equipment and parts. We prepare both customer orders and goods supplied for internal deployment, warranty replacement or other no-charge business purposes while adhering to strict trade compliance standards.
Import preparation
We review the goods, condition, transaction and intended use, establish the HS code classification and valuation approach, and align invoice, packing and transport details. You get the document requests needed for the actual shipment.
Approval and certification work
We check applicable China requirements and manage the supporting documents, applications, manufacturer coordination, laboratory or certification-body work and follow-up. Your team supplies the product information and required authorizations; we organize the process.
Customs execution
We coordinate declaration filing with the broker, arrange the applicable duty and tax settlement, and respond to customs questions using the import documentation, product, and transaction evidence. The import work stays connected to the same shipment file.
Release and shipment records
We coordinate the customs-release handoff with the transport and receiving teams and provide the relevant declaration and charge records so your team can close the shipment file. Freight, final delivery and additional handling are identified separately in the quote.
You provide accurate goods and transaction details, the receiving contact and required date. Manufacturer specifications, certificates or signatures are requested when the product process needs them. You approve the quote and arrange the funding it identifies. You do not need a complete technical pack to make the first enquiry.
One Union Solutions carries the import work through each stage. Your team supplies the information and decisions that let the shipment move forward.
Send the shipment details
We review the goods, dispatch origin, destination, sale or FOC status and required date. The next output is a quote showing the import work, cost assumptions and information still needed.
We align the customs documents and manage the applicable approval, certification and permit work. You receive the shipment-specific document requests and updates on any manufacturer inputs still needed before dispatch.
We coordinate filing, duty and tax settlement, customs queries and any required inspection with the broker. Your team receives updates on the steps needed for release.
We connect customs release with the transport and receiving teams, then provide the relevant declaration and charge records. Where delivery is included in the quote, its handoff is planned with the receiving site.
Get a clear explanation of the import costs and the work behind them. Your quote separates One Union Solutions service from statutory charges and other shipment costs.
Start with the goods or model list, estimated value, dispatch origin, destination, sale or FOC status and desired date. Share the condition and intended use too, especially for used, replacement or demonstration equipment.
The quote identifies import preparation, documentation, applicable approval-process management, customs coordination and shipment records. Product complexity, the number of models and the shipment purpose affect the work required.
We calculate the applicable charges from the goods’ classification, customs value and origin. A commercial sale and an FOC shipment both need the correct valuation and tax treatment; a no-charge invoice does not itself create a tax exemption.
Applications, testing, certification-body work, inspections or other external charges are shown where the product and route require them. Managing this work does not mean every outside charge is included in the IOR service fee.
Freight, insurance, terminal handling, storage, final delivery and special handling are identified when they form part of the requested shipment. Tell us about batteries, oversized items, restricted site access or delivery appointments so these can be priced accurately.
The quote also explains the funding required, currency assumptions, transport scope and any costs awaiting product evidence or third-party pricing. If your receiving business needs Chinese VAT documentation, tell us at this stage so the transaction and document requirements can be addressed.
Documents to prepare · Sales and FOC values · Duty and VAT · Product requirements
One Union Solutions prepares the document request based on your goods and transaction. This preparation pack is required after the initial enquiry and does not mean that you must collect every certificate before requesting a quote. Start by providing a goods and model list that identifies each item’s manufacturer, exact model, quantity, condition, and intended purpose. This information helps us handle product classification and identify the requirements applicable to each product line, including power supplies and accessories.
Provide a commercial invoice or a free-of-charge (FOC) customs invoice showing the parties involved, accurate item descriptions, quantities, currency, value, and delivery terms. For FOC shipments, explain why no payment is due and provide a supportable customs value. Where necessary, distinguish the sale price from the value used for customs valuation. You should also provide the packing list, package count, weights, dimensions, and transport information. The air waybill or bill of lading, freight charges, and insurance details must be aligned with the customs declaration and customs-value calculation.
Supply the purchase order, contract, or other relevant supply records, along with the country of origin and manufacturing details for each item. This evidence supports the determination of the applicable duty treatment. A certificate of origin should be provided when the relevant preferential duty arrangement or customs procedure requires it. Technical and manufacturer documents are also important. Datasheets, photographs of product models and labels, radio frequency bands, power specifications, encryption functions, and deployment details help us determine which China-specific product requirements and processes apply. Additional manufacturer evidence may be requested when needed for the relevant application.
Share any existing approvals and conformity records, including China Compulsory Certification (CCC), radio approvals, network-access records, or other relevant documentation. We check whether the records cover the exact models, remain valid, include the required marks, and are technically consistent with the products. If evidence is missing, we coordinate the work needed to address the outstanding requirements. You should also provide receiving-site and intended-use details, including the end user, delivery location, site contact, planned use, and required delivery date. For demonstration, repair, or return shipments, include the intended next movement, original shipment records, and serial numbers where relevant.
Throughout the preparation process, keep the model numbers, quantities, condition, values, and party details consistent across the product list, invoice, packing list, and transport records. One Union Solutions coordinates necessary corrections before filing so that customs authorities do not have to resolve conflicting versions of the same shipment.
One Union Solutions acts as your IOR Service. You can supply your customer or receiving site without establishing your own local importing company for the shipment. The import still requires the appropriate customs-registered legal importer, accurate declaration and applicable product requirements.
China’s customs rules distinguish the importing consignee from a licensed customs broker entrusted to file the declaration. The broker’s filing service does not by itself transfer the importing party’s obligations. We coordinate those roles while your receiving site supplies its delivery and end-use information.
The manufacturer remains involved where an application requires its technical evidence, quality documentation or authorization. One Union Solutions manages that coordination; the competent authority or certification body issues the relevant approval or certificate. See the Customs Law’s declaration and filing provisions.
This page covers mainland China. Tell us the actual receiving location. Hong Kong is a separate customs territory; a shipment routed through it still needs the mainland import process when it enters mainland China. Bonded facilities and the Hainan Free Trade Port require their own route and tax review. They do not automatically exempt a delivery elsewhere in China.
FOC describes the payment arrangement, not a zero customs value. A no-charge business supply, internal transfer or warranty replacement still needs a customs value and a clear shipment purpose. Do not enter a nominal value simply because your customer is not paying for the goods.
For a sale, we review the price and the additions relevant to customs valuation, including transport and insurance to the place of entry. For a shipment without a usable transaction value, we organize the evidence needed for the applicable alternative valuation method. Useful records can include the original purchase price, comparable goods, manufacturer information and, for used goods, condition and depreciation evidence.
We align that evidence with the invoice and declaration and coordinate any customs valuation questions. See the customs valuation procedure and China Tariff Law.
Customs duty is determined item by item using the China tariff classification, manufacturing origin and applicable tariff treatment. A rate used for one server, accessory or shipment origin is not a rate for every technology import. Preferential treatment also needs the relevant origin evidence.
China’s standard import value-added tax (VAT) rate is 13%; specified goods have other treatment. Import VAT is calculated on the customs tariff value plus customs duty and consumption tax where applicable, multiplied by the applicable VAT rate. The VAT Law effective January 1, 2026 sets out the rates and calculation.
Calculation example: with a customs value of CNY 100,000, an assumed 0% duty rate, no consumption tax and 13% VAT, import VAT is CNY 13,000. This is an illustration of the calculation, not a duty-rate determination or a shipment quote.
We include the shipment’s duty and tax assumptions in the quote. Paying import VAT does not automatically give the overseas shipper or receiving customer a recoverable tax credit; the taxpayer, transaction and supporting tax documents matter.
The exact model, technical functions and intended use determine the work. Different requirements can apply to the same item, and a free-of-charge supply does not automatically remove them. We manage the relevant processes and coordinate the essential manufacturer inputs.
China Compulsory Certification (CCC) applies to products within the official catalogue and its scope definitions. Computers, monitors, certain printers and power accessories can fall within that scope. Do not treat every server, switch or industrial component as automatically covered or exempt.
We check the model, product function, certificate coverage and required marks, then manage the document, application and certification coordination needed for catalogue goods. The manufacturer supplies the relevant product and production evidence. Any exemption route must match its actual purpose and conditions. See the official CCC catalogue and definitions.
Radio-transmitting equipment imported for sale or use in China needs the applicable model approval, commonly called SRRC approval, unless it meets a defined exception such as qualifying micro-power short-range equipment. Wi-Fi, Bluetooth or cellular functions need attention even when built into a larger device.
We review radio bands, output power, module and finished-product details, existing approval coverage and the required model code. We manage the technical document and application coordination where approval is needed. An overseas radio approval alone does not establish China compliance. See MIIT’s radio equipment rules.
Network access licensing (NAL) is a separate process for equipment within China’s telecom licensing regime, linked to its function and connection to the public telecommunications network. A private-network description or a product name such as “router” is not enough to decide the requirement.
We review the intended deployment and manage the manufacturer documents, authorized application coordination and testing evidence needed for the relevant route. Radio approval evidence is also required where the network-access application covers a radio device. See the telecom network-access rules.
Commercial encryption import licensing and cybersecurity product conformity are separate checks. A cryptographic function does not automatically put every device on the commercial encryption import-permit list. Product function and the list’s technical scope determine that question.
Covered products in the network equipment and cybersecurity catalogue need the applicable security certification or testing for sale or provision. We review the specifications and intended use, manage the relevant application and conformity coordination, and request the manufacturer evidence needed. A CCC or radio certificate does not settle these separate requirements.
Electrical and electronic goods need the applicable hazardous-substance information and markings. Additional substance-limit and conformity requirements follow the China RoHS catalogue. We review the manufacturer’s material declarations, product information and relevant conformity records and coordinate the documents and markings needed for the shipment.
The 2026 update adds product categories, including servers and network switching and routing equipment, with the newly added scope taking effect on August 1, 2027. Existing catalogue requirements continue now. For a deployment extending into 2027, send the models and planned dates so the correct transition can be considered. See MIIT’s official implementation explanation.
Portable-electronics lithium-ion batteries, battery packs, power banks and certain chargers have specific CCC scope requirements. We check the battery and power-product rules against the actual items, including accessories shipped with the main equipment.
Power-bank models newly CCC-certified from March 1, 2026 need the prescribed CCC traceability QR marking. We check the model’s certification date and label evidence; this marking rule is not a blanket requirement for every lithium battery.
Tell us whether batteries are installed, packed with equipment or shipped separately, and provide their chemistry, capacity and available safety or transport records. We coordinate the applicable product evidence and carrier document requests. Battery transport preparation and China product certification are separate parts of the shipment.
For advanced processors, AI accelerators and other controlled technology, share the technical specifications, ECCN, origin, end user and end use early. We coordinate the China import preparation with the exporter’s control checks. Where US export rules apply, the Bureau of Industry and Security’s controls must be addressed by the responsible exporter before dispatch; a China IOR Service does not remove an export-license requirement.
A deployment can combine servers, wired switches, wireless access points, monitors and power accessories. We build the product and declaration file by line for IT equipment, linking each model to its applicable evidence. That gives your procurement and technical teams a clear view of which items are ready for dispatch and which need further manufacturer work.
We connect the replacement to its warranty purpose, original supply record and supportable customs value. We also check the new unit’s product evidence. If the faulty unit will be returned or repaired, we establish that separate movement in the records rather than treating “replacement” as a general tax or approval exemption.
Goods owned by an overseas group still need an accurate import transaction and purpose. We coordinate the importing role, receiving-site information and customs evidence, and clarify the relevant tax documents in the quote. Your team can plan the supply without asking the receiving site to become the importer simply because it will use the equipment.
Declare the actual condition before arranging transport. China’s prohibited used-equipment catalogue covers specified goods. Permitted used machinery can still need import licensing and inspection, including pre-shipment inspection for defined categories. “Refurbished” does not automatically make an item new. We check the exact classification and condition and manage the relevant documents and inspection coordination before dispatch.
A demonstration intended for re-export needs a temporary-import plan, not just a zero-charge invoice. We review the purpose, identification records, intended re-export date and relevant customs security, then coordinate the applicable temporary declaration and closure records. Product-specific requirements remain part of that review. See the temporary-import rules and 2024 amendments.
Goods entering China for repair have a separate customs repair procedure. The repair or warranty contract, customs guarantee or bonded treatment, and re-export within the customs-set deadline matter. We coordinate that route and the closure records; it is distinct from importing tools to carry out a repair.
For a return or replacement, share the original declarations, serial numbers and supply records, and state whether the goods will remain in China or leave again. We use that evidence to establish the right movement and value treatment rather than assuming every warranty shipment qualifies for relief.
Send the required date with the first enquiry. We connect it to document preparation, product work, transport, customs release and the receiving-site handoff. The first useful milestone is a quote and a clear view of the information and work needed to proceed.
Existing valid product evidence: we verify the actual models, marks, technical scope and intended use while preparing the customs file. Missing or mismatched evidence: we manage the relevant application and manufacturer coordination before dispatch. Booking faster freight does not resolve missing product evidence.
For a mixed shipment, tell us which items are needed first. We can review whether separate dispatches make operational sense and explain the additional freight, handling or filing costs. Transport booking, customs queries or inspection, tax settlement and receiving-site access also affect the delivery plan.
Delivered Duty Paid (DDP) and Delivered at Place (DAP) describe responsibilities under the sales delivery Incoterms. They do not themselves register an importer or satisfy a China product requirement. One Union Solutions’ IOR service addresses the importing role; the quote connects it to the chosen delivery terms and transport scope.
For DDP, the seller normally handles import clearance and import charges. For DAP, those responsibilities normally sit with the buyer. When a receiving business cannot take on the importing work, arrange the IOR service and payment responsibilities before dispatch. See our DDP service page for the wider delivery service.
Identify the actual delivery site, appointment or access requirements and receiving contact. We coordinate the release handoff and relevant import records; the quote states whether freight, final delivery or extra handling is included. Read more about our IOR service or One Union Solutions.
Your import costs and next steps, made clear. Send us:
We use those details to prepare the IOR Service quote, explain the main cost assumptions and identify any further product or transaction information needed. Available datasheets and certificates are helpful; you can start without a complete shipment file.
Use the contact page or email info@oneunionsolutions.com. Please read our Privacy Policy.
Some of your burning questions answered.
Yes, an IOR service allows foreign businesses to import goods into China without setting up a local entity. The IOR manages import documentation, customs requirements, compliance procedures, and other regulatory requirements on behalf of the business.
China’s import laws might be tricky to understand. This category includes import licenses, tariffs, product standards, and labeling regulations. Avoiding delays and legal concerns requires understanding and adhering to these rules.
An IOR service in China requires documents such as commercial invoices, packing lists, product details, compliance documents, & shipping paperwork. The IOR provider helps verify & manage the required documentation to make sure smooth customs processing & regulatory compliance.
Customs in China handle shipment checks and approvals during import. You can speed up clearance by keeping all documents ready and working with an experienced customs broker.
To handle import taxes and tariffs in China, use correct tariff classification and explore free trade agreements or special policies. Consulting a tax or customs expert can help reduce costs and avoid mistakes.
CREDITS
This page explains a service review. It is not legal or tax advice and does not replace a customs or regulator decision.
Author: One Union Solutions Trade Compliance Editorial Team.
Reviewed by: Wahid Azeem, Trade Compliance Manager.
Corrections: info@oneunionsolutions.com
Customs Law’s declaration and filing provisions.
Hong Kong is a separate customs territory
VAT Law effective January 1, 2026
official CCC catalogue and definitions
the telecom network-access rules
commercial encryption import-permit list
network equipment and cybersecurity catalogue
security certification or testing for sale or provision
MIIT’s official implementation explanation
battery and power-product rules
Bureau of Industry and Security’s controls
prohibited used-equipment catalogue
inspection, including pre-shipment inspection for defined categories
